Select the drop-list under the ribbon and choose the correct mark. When proofreading, you must drag the cursor on the text that needs a mark. Now you can apply proofreading marks on your document like a professional proofreader. Open MS Word, and you will see a new “Proofreading Marks: section on the “Add-Ins” tab. Then, it will open a dialog box and some prompts you need to follow. Select “Resources,” then click “Proofreader Marks Add-in.” You’ll find it at the end of the page. To insert the plugin, open your browser and go to the Greg Maxey website. But if you’re an old soul who enjoys marking, try installing a plugin for proofreading marks. There are new ways to proofread on word processors without memorizing these symbols. Some proofreaders use this symbol without encircling the number sign. Whether it’s punctuation errors or word changes, this symbol is often used. The number sign means you must add space between the two words. The symbol for aligning the text vertically is the same as the previous one, except the lines are standing up. Use this symbol to let the author know that the text is not horizontally aligned. This proofreading symbol uses two horizontal lines on top of each other to look like an equal sign. You can also use the sign for multiple capital letters in the word. Use this proofreading symbol if a word should start with a capital letter instead of lowercase letters. It means the word should start with a small letter instead of a capital one. “lc” encircled is the editing symbol for lowercase. Use these signs to maintain the flow of the sentence while drawing attention to a specific part. This is a common editing mark and has several uses, but its primary purpose is to separate clauses and huge parts of the sentence.Įm dashes are rarely found in formal texts. In terms of punctuation marks like this, the em dash is the most extended dash, which can replace parentheses, colons, and commas. You may also use the en dash to make complex compound adjectives look clearer. Use the en dash to denote ranges of dates, distance, destinations, and more. The en dash is a misunderstood mark of punctuation that is longer than the hyphen but narrower than the em dash. When you see this sign in a proofreading context, you need to insert any word or element the proofreader suggests. The caret (^) is not just a symbol for an exponent in a computer, it’s a traditional proofreading mark used in the editing process. It will help make the pages of your content more organized and orderly. This symbol is represented by a closing bracket (]), which means you should move the text to the right. Move left is also one of the most common proofreading signs, which means you should move the text to the left. You’ll find these over repeated words, unnecessary adverbs and adjectives, and overused terms. Draw this quick loop over a text if you want the writer to remove a word. The delete symbol is one of the most commonly used proofreading marks. Book publishers, professional authors, and qualified editors all-around use these common proofreading symbols when working with everything from academic documents to 80k-word books. This series of symbols will help you in your writing and editing process. Proofreading Marks at a Glanceīelow is a chart of different proofreading marks and their meanings. I also provided a chart of these signs and examples for each notation. Take a look at these 13 proofreading and editing symbols that will help you mark errors in writing. It took a while to learn them all and now I’m putting them together with a breakdown of each. When I first began working with an editor and proofreading service, I had no idea what any of the symbols were when I got my draft back full of weird marks. This process is known as proofreading, and it uses different signs to highlight grammar, formatting, and punctuation mistakes. Every written content should undergo careful reading and fixing before you publish, present, or submit it.
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